Looking after the personal data you share with GulfMark is hugely important to us. We want you to be confident that your data is safe and secure and understand how we use it. The data controller is GulfMark Offshore Limited (referred to in this policy as “we” or “us”).
We are committed to doing the right thing when it comes to how we collect, use and protect your personal data. We comply with all applicable data privacy and protection requirements in the countries in which we operate.
Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as:
“any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.
GulfMark will endeavor to keep your information accurate and up to date and not keep it longer than necessary.
Our use of your personal data is based on our “legitimate interests”, these are:
When you apply for a job vacancy through our e-recruitment site or send us a copy of your CV you provide us with your personal details, including your postal address, email address, phone numbers and date of birth. This data is retained in order to allow us to process job applications and to contact you about future opportunities within the Company.
If you have had an accident or incident involving GulfMark your personal data may be accessed to resolve legal claims or disputes. This could include medical reports.
In order to protect our vessel assets and the personnel on-board, cameras may be used as monitoring and recording devices. Recorded activity is used to review vessel incidents, monitor safety procedures and provide real-time video during an emergency response situation. If you are on-board our vessels at any time, your image may be captured on camera and retained in line with the Company’s retention policy and practices.
When we ask you for personal data we will always tell you why and how the information will be used. Personal data will be retained on file in line with the Company retention policy, taking into account legal requirements and business sector requirements.
We may share personal data with other organisations in the following circumstances:
We may pass your personal data on to third-party service providers contracted to Gulfmark in the course of your employment. Any third parties that we may share your data with are obliged to keep your details securely protected, and to use them only in the line of business requirements. When they no longer need your data to fulfill this service, they will dispose of the details in accordance with GulfMark’s retention policy.
We will not keep your personal data longer than we need to, how long this is depends on several factors, including:
The right of access, commonly referred to as subject access, gives you the right to obtain a copy of your personal data as well as other supplementary information. You have the right to obtain the following data from GulfMark:
You are only entitled to access your own personal data and not information relating to other people, therefore it is important that you establish whether the information requested falls within the definition of personal data.
To file a subject access request please email firstname.lastname@example.org with “Subject Access Request” in the subject box. You will be asked to provide sufficient ID verification prior to the request being actioned.
In relation to your personal data, you also have the right to: